The Maintain Rehired Retirees Web Module will be used by employers each month to submit salaries and hours worked to ERSGA for rehired retirees of the ERS, LRS, and JRS Plans. It will also facilitate the submission of payments for the employer cost for ERS rehired retirees.

Rehired Retiree Desktop Options

The Rehired Retiree Desktop includes the following sections:

• Report Rehired Retiree Data
• Upload a File for the Current Month
• Approve Submitted Data
• Rehired Retiree Adjustments
• No Rehired Retiree Data
• View Yearly Summary
• Rehired Retiree Payments

Accessing the Maintain Rehired Retirees Page

To access the Maintain Rehired Retirees page:

1. From Employer Desktop, click Maintain Rehired Retirees

Report Rehired Retiree Data

Use this page to enter, review, and approve rehired retiree salary and hours worked.

To Access:

1. Select Report Rehired Retiree Data
2. Enter Report Month (MM/YYYY).
3. Click the Retrieve button

To Add New Rehired Retiree Data:

1. Click Add New
2. Enter SSN
3. Click to the right of the SSN to enable other fields.
4. Enter data in all required fields.
5. Click Save

To Make an Adjustment to Rehired Retiree Data Prior to Approval:

1. Click Manage 
2. Enter data in all required fields.
3. Click Save 

To Approve Data:

1. Click Approve

   • Employers will need to click Ok in the validation box each time the approve button is clicked, indicating verification of the submitted data

Upload a File for the Current Month

Use this page to upload rehired retiree data files each month.

To Access:

1. Select Upload a File for the Current Month
2. Click Upload a New File
3. Click Browse to select a file to upload.
4. Select the file and click Open
5. Click Upload
   • You should receive a message: File has been Uploaded Successfully and received for nightly batch processing.
   • If you do not receive this message or you receive an error, please contact ERSGA for assistance.

Approve Submitted Data

Use this page to approve your file and review the history of previously approved files. This page can also be used to modify or add to submitted data.

To Access:

1. Click Approve Submitted Data.
2. Click the Manage button on the right of the report month to access the Report Rehired Retiree Data page or Rehired Retiree Adjustments page.

Rehired Retiree Adjustments

Use this page to modify or add previously reported data.

To Access:

1. Select Rehired Retiree Adjustment
2. Enter Report Month (MM/YYYY)
3. Click the Retrieve button
4. Click the Manage button for the Rehired Retiree requiring correction
5. Enter data in the fields which are being corrected
6. Click Save

Note: Adjustments made to salary for ERS retirees will be reflected in the next rehired retiree invoice.

No Rehired Retiree Data

Use this page if you have no rehired retiree data to submit.

To Access:

1. Select No Rehired Retiree Data
2. Enter Report Month (MM/YYYY)
3. Click the No Data to Report button

Note: To re-open a month that may have been set to Non-Report in error, check the Delete check box and click on the Delete button. This activates that report month and user can enter and approve data for that month.

View Yearly Summary

Use this page to review current and prior calendar year rehired retirees’ earnings and hours worked.

To Access:

1. Select View Yearly Summary
2. Enter Calendar Year (YYYY)
3. Click the Retrieve button

Note: Clicking the details button to the right of a retiree will provide a monthly breakdown of hours/salary for the year.

Rehired Retiree Payments

Use this page to review and submit payment for rehired retiree invoices. Rehired retiree invoices are generated on the 1st of each month for data approved in the previous month.

To Access:

1. Select Rehired Retiree Payments
2. View the Rehired Retiree Invoice List
3. Select the appropriate status:
   • Unpaid
   • Paid
   • Submitted
4. Click the View Detail button to review invoice details.
5. Click the Pay Invoice button to submit payment for the unpaid invoice.
6. Enter data in all required fields.
7. Select the correct receipt type:
   • Employer (Wire/ACH) – Employer is expected to send a wire to ERSGA.
   • ERSGA Draft – ERSGA will draft the account on file.

Note: Please review the FAQ for current rehired retiree cost rates.